Terms & Conditions

Pencis Terms & Conditions Policy was last updated on June 25, 2022.

Privacy Policy

Customer personal information for our legitimate business purposes, to process and respond to inquiries, and provide our services, to manage our relationship with editors, authors, institutional clients, service providers, and other business contacts, to market our services and subscription management. We do not sell, rent/ trade your personal information to third parties.

Relationship

Operate a Customer Association Management and email list program, which we use to inform customers and other contacts about our services, including our publications and events. Such marketing messages may contain tracking technologies to track subscriber activity relating to engagement, demographics, and other data, and to build subscriber profiles.

Disclaimer

All editorial matter published on this website represents the opinions of the authors and not necessarily those of the Publisher with the publications. Statements and opinions expressed do not represent the official policies of the relevant associations unless so stated. Every effort has been made to ensure the accuracy of the material that appears on this website. Please ignore, however, that some errors may occur.

Responsibility

Delegates are personally responsible for their belongings at the venue. The Organizers will not be held accountable for any stolen or missing items belonging to Delegates, Speakers, or Attendees; due to any reason whatsoever.

Insurance

Registration fees do not include insurance of any kind.

Press and Media

Press permission must be getting from the Pencis Conferences Organizing Committee before the event. The press will not quote speakers or delegates unless they have obtained their approval in writing. This conference is not associated with any commercial meeting company.

Transportation

Please note that any (or) all traffic and parking is the responsibility of the registrant.

Requesting an Invitation Letter

For security purposes, the letter of invitation will be sent only to those individuals who had registered for the conference. Once your registration is complete, please contact contact@pencis.com to request a personalized letter of invitation.

Cancellation Policy

If Pencis Group cancels this event for any reason, you will receive a credit for 100% of the registration fee paid. You may use this credit for another Pencis Group event which must occur within one year from the date of cancellation.

Postponement Policy

If Pencis Group postpones an event for any reason and you are unable or indisposed to attend on rescheduled dates, you will receive a credit for 100% of the registration fee paid. You may use this credit for another Pencis event which must occur within one year from the date of postponement.

Transfer of registration

All fully paid registrations are transferable to other persons from the same organization if the registered person is unable to attend the event. The registered person must make transfers in writing to contact@pencis.com. Details must include the full name of alternative person, their title, contact phone number, and email address. All other registration details will be assigned to the new person unless otherwise specified. Registration can be transferred to one conference to another conference of Pencis if the person is unable to attend one of the meetings. However, Registration cannot be transferred if it will intimated within 14 days of the particular conference. The transferred registrations will not be eligible for Refund.

Visa Information

Keeping given increased security measures, we would like to request all the participants to apply for Visa as soon as possible. Pencis will not directly contact embassies and consulates on behalf of visa applicants. All delegates or invitees should apply for Business Visa only. Important note for failed visa applications: Visa issues cannot come under the consideration of cancellation policy of Pencis, including the inability to obtain a visa.

Refund Policy

Regarding refunds, all bank charges will be for the registrant's account. All cancellations or modifications of registration must make in writing to contact@pencis.com

If the registrant is unable to attend and is not in a position to transfer his/her participation to another person or event, then the following refund arrangements apply:

Keeping given advance payments towards Venue, Printing, Shipping, Hotels and other overheads, we had to keep Refund Policy is as following conditions,

  • Before 60 days of the Conference: Eligible for Full Refund less $100 Service Fee
  • Within 60-30 days of Conference: Eligible for 50% of payment Refund
  • Within 30 days of Conference: Not eligible for Refund
  • E-Poster Payments will not be refunded.
Accommodation Cancellation Policy

Accommodation Providers such as hotels have their cancellation policies, and they generally apply when cancellations are made less than 30 days before arrival. Please contact us as soon as possible if you wish to cancel or amend your accommodation. Pencis will advise the cancellation policy of your accommodation provider, before withdrawing or to changing your booking, to ensure you are fully aware of any non-refundable deposits.

Awards, Researcher Awards, Best researcher Awards, Best Doctor Award, Health innovation awards, Top doctor awards, Achievement Award, National Award, Researcher Awards

Quick Links 

Call for paper

Call for paper

Top Medical Awards conference Original Articles/papers are invited from Industry Persons, Scientist, Academician, Research Scholars, P.G. & U.G. Students for presentation in our International conference on oncology and cancer Research. All articles/papers must be in MS-Word (.doc or .docx) format, including the title, Authors name, affiliation of all authors, e-mail, abstract, keywords, Conclusion, Acknowledgment, and References.

Submit Abstract

The Candidates with eligibility can click the "Submit Paper/Abstract Now" button and fill up the online submission form and Submit.

Abstract/Full Paper submission

Final/Full Paper submission is optional: If you don't want your Abstract/full paper to be published in the Conference Abstracts & Proceedings CD (with ISBN number) and only want to present it at the conference, it is acceptable.

Page limit: There is a limit of 6-8 pages for a final/full paper. Additional page is chargeable.

Paper language: Final/Full papers should be in English.

Templates: "Final paper template," "Final abstract template"

All the final papers should be uploaded to website online system according to "the final paper template" as word doc. or docx, since this will be the camera ready published version. Please note that final papers that are not uploaded to online System as a word doc./docx after the opening of final paper submissions according to the template above will not be published in the CONFERENCE Abstracts & Proceedings CD (with ISBN number)

Registration

Registration Procedure

  • Click the “Register Now” button at the conference page and enter your Submission ID in the Search Box
  • Your Submissions will be listed in that page. You can find the Register Now link beside your submission. Click the link, and now you will be redirected to the Conference registration form where you can make your registration using credit/debit cards
  • The Fee charged for E-Poster is to display the E-Posters only on Website. The Abstract will be published in conference proceeding book.
Registration Types

Speaker Registration

  • Access to all event Session
  • Certificate of Presentation
  • Handbook
  • Conference Kit
  • Tea, Coffee & Snack,
  • Lunch during the Conference
  • Publication of Abstract /Full Paper at the Conference Proceedings Book
  • Opportunity to give a Keynote/ Poster Presentations/ Plenary/ Workshop
  • Opportunity to publish your Abstract in any of our esteemed Journals discounted rate
  • Opportunity to publish your full article in our open access book with a discounted rate
  • One to One Expert Forums

Delegate (Participant) Registration

  • Access to all Event Sessions
  • Participation Certificate
  • Handbook
  • Conference Kit
  • Tea, Coffee & Snack,
  • Lunch during the Conference
  • Delegates are not allowed to present

Poster Registration

  • Includes all the above Registration Benefits
  • You will have to bring your Posters to the Conference Venue
  • Best poster award memento and certificate on stage.

Poster Guidelines

  • Poster should be 1×1 m Size.
  • The title, contents, text, and the author’s information should be visible.
  • Present numerical data in the form of graphs rather than tables.
  • Figures make trends in the data much more evident.
  • Avoid submitting high word count posters.
  • Poster contains, e.g., Introduction, Methods, Results, Discussion, Conclusions, and Literature.

Research Forum (Awards)

  • Includes all the above Registration Benefits.
  • The attendee should be required age limit.
  • Award memento and certificate on stage.

E-Poster Presentation

  • The amount charged for E-Posters is to display the E-Posters only on the website
  • The presenter will get an e-poster participation certificate as a soft copy
  • The abstract will be published in the particular journal and also in the conference proceeding book
  • The presenter is not required to be present in person at the Conference

Video Presentation

  • The amount charged for Video Presentation is to display the Presentation at the Conference.
  • The presenter will get Video participation certificate as a soft copy
  • The abstract will be published in the particular journal and also in the conference proceeding book
  • The presenter is not required to be present in person at the Conference

Accompanying Person

  • Accompanying Persons are those who attend the participants at the Conference who may be either a spouse/family partner or a son/daughter and must register under this category.
  • Please note that business partners do not qualify as Accompanying Persons and are not allowed to register as an Accompanying Person.

Instructions

Instructions

If you want to submit only your Abstract

  • If you want to publish only your abstract (it is also optional) in the CONFERENCE Abstracts & Proceedings CD (with ISBN number), upload your abstract again according to the final abstract template as word doc. or docx.
  • If you also don't want your abstract to be published in the CONFERENCE Abstracts & Proceedings CD (with an ISBN number) and only want to present it at the conference, it is also acceptable

How to Submit your Abstract / Full Paper

Please read the instructions below then submit your Abstract/ Full Paper (or just final abstract) via online conference system:

  • STEP 1: Please download the Abstract /Final Paper Template and submit your final paper exactly according to the template: International Conference on Oncology and Cancer Research Final Paper Template in word format (.doc /.docx). See a final abstract template formatted according to the template.
  • STEP 2: Please assure that Abstract/ full paper follows exactly the format and template as described in the final paper template document below since this will be the camera ready published version. All final papers should be written only in English and “word document" as .doc or .docx format.
  • STEP 3: You can submit your final paper(s) to the online conference system only by uploading/ Re-submission your current submission.
  • STEP 4: After logging/using submission ID in the online conference system, click on "Re-submission" link at the bottom of the page.
  • STEP 5: After "Re submission page" opens, upload your abstract/ final paper (it should be MS word document -doc. or docx-).

General Information

  • Dress Code: Participants have to wear the formal dress. There are no restrictions Color or design. Audience attending only the ceremony can wear clothing of their own choice.
  • Certificate Distribution: Each presenter name will be called & asked to collect their certificate on the Stage with an official photographer to capture the moments.

Speakers Guideline & FAQ

Abstract Submission Details

We warmly invite you to submit your abstract and attend the  Oncology conferences.

Submit your abstract only online. Abstracts must be submitted on the understanding that they have not been presented elsewhere (except in the form of a thesis) and are not currently under consideration by another conference. The submitting speaker should ensure that the abstract publication has been approved by all other co-authors.

Modes of Presentation

  1. Oral presentation
  2. Poster presentation
  3. Videos Presentation

Language

All abstracts must be written exclusively in English (including the title, abstract text, author names and affiliations).

Correspondence Please provide the following:

Presenting author’s contact details including full mailing address, office phone number, email address and fax number

Name(s) of presenting author and co-authors: first name(s) or initials of first name(s), family name (e.g. Jason Wong or J. Wong)

Affiliation details of all authors: Department, institution/hospital, city, state (if relevant), country

Q:When should I arrive at the event?

Ans: We encourage all our speakers to attend from beginning of the conference. Many of our delegates might have seen your name in our Scientific program and wants to meet you. If this is not possible, we recommend you to arrive at least an hour before the commencement of your speech and preferably during a break in the program. This will allow you to go through your slides with our AV technician.

Q:How is the program structured?

Ans: Our program is structured to encourage the interaction between speakers and the audience. If you are presenting a single Track, we request you to keep your slides short, colorful and informative. Allow enough time for questions at the end of your presentation and try to keep it interesting.

Q:How will the conference room be like?

Ans: You will be asked to speak from a lectern on the stage in the conference hall. If you are Track chair, you will be seated in front of the stage throughout your session. Audience Q&A will be held at the end of each session, except during panels when moderators tend to keep things more interactive.

Q:What if there are changes to the program schedule?

Ans: The organizing committee tries to minimize disruption to conference program as much as possible, but sometimes it is unavoidable. If there is a change in the program with regards to your talk time, the conference organizer will contact you as soon as possible. We will inform the delegates on the day and reproduce new copies of the program agenda in the conference workbooks. Last minute changes will be communicated as soon as they are known and you will be informed immediately about the changes that affect your talk time.

Q:What is the dress code?

Ans: The dress code at all our events is business/casual. Speakers often choose smart business attire, but we leave it to the individual to decide.

Q:When will I meet the chair/co-chair/panel members?

Ans: Chair will be provided with the content before the event, which contains important notes and biography of each speaker.

Q:When can I go through my presentation?

Ans: Speakers are encouraged to arrive at the venue at least an hour before their presentation is due to start. You will be given the opportunity to go through your slides in the break prior to your speech.

Q:What should I do if I am delayed on the day?

Ans: If you are delayed to the conference, please contact someone from organizing committee as soon as possible.

Q:What if I need to cancel?

Ans:If you would like to cancel your commitment to speak at Pulsus Conferences event, we kindly request you to provide a replacement speaker who can speak on the same/relevant topic with prior intimation.

FAQs for General Issues

Q:How do I contact a “live” person for registration help and information?

Ans: Please contact:

Q:How much does it cost for registration?

Ans: There are a number of different registration packages available, depending on which conferences/meeting you would like to attend. For details about these packages, please visit the individual website of our conference.

Q:I registered online how do I get a receipt and confirmation?

Ans: If you are registered online and payment is done then the final stage of registration process is your receipt and confirmation page. If we have sent you an invoice and received your cheque payment/bank transfer, we will email you a confirmation and receipt once your registration is processed.

Q:Do I have to register in advance or can I register on spot?

Ans: We strongly emphasize to register in advance rather spot registration.

Q:How do I register a group?

Ans: To take advantage of our group discount of 10%, your group should consist of 3 or more attendees from the same company and they must be registered at the same time. Please contact for more details

Q: How can I pay my registration fee?

Ans: Payment can be done through credit card/ cheque / Bank Transfer

Q:When do I receive my badge?

Ans: Badges will be provided to all the attendees on-site.